Hsuan-Hui Yang
 |
Secretary
Hsuan-Hui Yang
Tel
+886-3-559-3142 ext: 2181
|
Position
1. Recording and tracking the tasks assigned by the President during meetings, and compiling the execution progress from various units.
2. Arranging the President's schedule and confirming related details, including transportation arrangements.
3. Assisting the President with communication, responses, and data confirmation related to various academic institutions.
4. Reception, coordination, and gift preparation for visitors to the President's office.
5. Preparing, procuring, distributing, and reimbursing holiday gifts for the President's office, as well as sending greeting cards.
6. Handling correspondence, confidential documents, and invitations from internal and external organizations, as well as red and white invitations.
7. Managing the signing and processing of official documents, including external correspondence (e.g., from private universities and colleges), internal document approval, and meeting notices for internal meetings chaired by the President.
8. Coordinating invitations and sending out invitations for major events at the school on behalf of the President.
9. Managing and inventorying public property for the President's office and the Secretariat (including the second-floor conference room and photocopying room).
10. Maintaining the President's office webpage.
11. Budget preparation, control, and petty cash management for the Secretariat.
12. Inventory and risk assessment for personal data files within the Secretariat.
13. Acting as the verification window for campus protection of intellectual property and uploading supporting documents.
14. Handling temporary tasks assigned by the President, Vice President, and Secretary-General.